Enter attendance

Use the attendance workspace or an event sheet to mark attendance, add missing members, and confirm saves on Enter attendance.

Find an event that needs section attendance

Open Enter attendance from Home or Menu → Extras.
Move between concert cycles with Previous concert and Next concert. The concert date shows under the cycle name.
Keep All sections selected to see the whole orchestra, or choose one section to narrow the member rows.
Use the Section control to focus the grid. Search members looks across every section and membership status, so you can find anyone who can be marked.
Find the event date across the top. The next event is shaded. Mark a member in the grid, or open the linked date for the full event sheet and Quick add. An unmarked cell offers marks immediately; choose Add note before selecting a mark if needed. A marked cell first shows its status and note. Choose Edit mark to change it, then Save changes. On a phone or tablet, the same panel opens at the bottom of the screen, and the cell stays highlighted above it.

Enter attendance cycle grid with members in rows and events in columns — Choose a cycle and section, then mark attendance across the event columns.

Mark attendance for your section

Mark	Meaning
Present	Member attended
Absent	Member did not attend. Add a note if the absence was approved in advance.
Late	Member arrived after start

Open an event date from the Enter attendance grid.
Use Search members and the Section filter to focus the sheet on your section.
For each member, set Present, Absent, or Late with the status control.
Open Other attendance options to change the mark, Clear mark, or add a note.

Section attendance sheet with status controls — Mark each member **Present**, **Absent**, or **Late**.

Use quick-add when a member is missing

On the event sheet, scroll to Quick add.
Type in the quick-add search field to find someone already in the member bank.
Select an existing name to mark them Present for this event only.
When no match appears, choose Create {name} in that section's Quick add. The new substitute is marked Present for this event only.

Attendance quick add block — Use **Quick add** to mark someone for this event without adding them to the cycle roster.

Send or review email follow-up when prompted

After Quick add marks someone Present who has no email on file, review the Add contact email dialog.
Enter an Email and choose Save email so they can be invited to the member portal.
Choose Skip for now to finish attendance — the member stays on the sheet with an Email needed badge.
Personnel managers can add email later from admin — you do not need to block on email to save attendance.

Reconcile with member-reported absences

On the event sheet, look for members already marked Absent or Late from Absences self-reports.
Open Other attendance options on their row to read an optional note.
Update the mark if the report changed — for example Present when someone arrived after reporting late.
Staff-recorded Present marks stay read-only on Absences — change them from the event sheet if needed.

Confirm attendance is saved

Choose a mark in the grid or on an event sheet.
Watch the top of the screen. A saving status shows while your marks save.
When the status changes to saved and goes away, your marks are stored.

Common questions

How do I get Can enter attendance?

Your personnel manager opens your record in Admin → Players, enables Can enter attendance, and saves. Removing Can enter attendance revokes Enter attendance on your next sign-in.

How do I enter attendance for my section?

Open Enter attendance, choose a cycle and section, then mark members in the grid or open an event date for the full sheet. See Mark attendance for your section.

How do I know when attendance is finished and saved?

When every member in your section has a mark and the saving status at the top of the screen has gone away, you are done. If saving fails, choose Retry before you close the page.